# Our recommended evidence pack

DataXLR8 · Practical project checklist · 2026-09-25

Original recommendations, not an official regulator template or a certification.

Use with the full guide: https://dataxlr8.ai/blog/nsw-government-ai-assurance

- [ ] A one-page brief: purpose, benefit, users, boundaries and proposed decision.
  - Owner:
  - Evidence:
  - Open question:

- [ ] Named owners, the agency assessment record and outstanding actions.
  - Owner:
  - Evidence:
  - Open question:

- [ ] A data-flow diagram with access, retention, deletion and training arrangements.
  - Owner:
  - Evidence:
  - Open question:

- [ ] Supplier evidence and procurement documents reviewed by the relevant teams.
  - Owner:
  - Evidence:
  - Open question:

- [ ] Representative tests, expected answers, results and unacceptable failures.
  - Owner:
  - Evidence:
  - Open question:

- [ ] Human review, incident reporting, stop conditions and a fallback process.
  - Owner:
  - Evidence:
  - Open question:

- [ ] A decision record with monitoring, change review and exit arrangements.
  - Owner:
  - Evidence:
  - Open question:

## Primary sources

- NSW Department of Customer Service: DCS-2026-02: Use of Artificial Intelligence by NSW Government Agencies
  https://arp.nsw.gov.au/dcs-2026-02-use-of-artificial-intelligence-by-nsw-government-agencies
- Digital NSW: NSW AI Operational Policy, version 1.1
  https://www.digital.nsw.gov.au/sites/default/files/2026-09/nsw-ai-operational-policy-01092026.pdf
- Digital NSW: NSW AI Assessment Framework
  https://www.digital.nsw.gov.au/policy/artificial-intelligence/ai-governance-assurance-and-frameworks/nsw-ai-assessment-framework
- Australian Government Digital Transformation Agency: Policy for the responsible use of AI in government: implementation
  https://www.digital.gov.au/ai/AI-in-government-policy/implementation
- Information and Privacy Commission NSW: Guide: Privacy risks associated with the use of generative AI tools
  https://www.ipc.nsw.gov.au/resources/guide-privacy-risks-associated-use-generative-ai-tools
- Office of the Australian Information Commissioner: Government agencies
  https://www.oaic.gov.au/privacy/your-privacy-rights/more-privacy-rights/government-agencies
- NSW Procurement Board: PBD-2025-03: Mandated use of ICT Purchasing Framework
  https://arp.nsw.gov.au/pbd-2025-03-mandated-use-of-ict-purchasing-framework
- buy NSW: ICT Services Scheme: update history
  https://www.info.buy.nsw.gov.au/schemes/ict-services-scheme/update-history
- buy NSW: Artificial intelligence procurement essentials
  https://www.info.buy.nsw.gov.au/resources/artificial-intelligence-ai-procurement-essentials

Discuss implementation: https://dataxlr8.ai/contact?intent=government